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The
Croydon Astronomical Society
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Updated
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Committee Duties
& Responsibilities
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13th January 2008
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Chairman
Co-ordination of all functions by
members , chairing of the Committee, representation of the C.A.S. to SAGAS,
BAA, Trustees, Charity Commission etc.
Compliance with Charity
Commissioners recommendations
Control of expenditure against trust
objectives
Planning the future direction of the C.A.S
Interface with
'Constitutional' trustees
Modifications to constitution etc.
Conduct of
RRS meetings
Web site expansion & maintenance
Emergency
Preparedness (RRS & Kenley) !
RRS production of the programme
Vice Chairman
Kenley Enhancement - Project
Definition & Fund-raising
Selling Raffle Tickets at RRS
Archives
Historian - record the
significant events in the clubs history for posterity
Secretary
Correspondence with outside
world
Recording of Minutes of Committee Meetings & preparation of
agenda
Assets - Library (records & control )
Assets - Hardware
& Software (The charity commissioners require us to have records of all
donations including physical items)
Maintenance of Society Rules and
Standing Orders
Treasurer
Financial Control - records of
income & expenditure.
Treasury functions - Bill Payment etc.
Financial Statements & information
Reports to the Charity
Commissioners
Maintain an Payment Schedule showing the Annual Payments
& Payee
Provide a summary statement of the financial state of the
Society to each Committee meeting.
Provide a list of committed expenditure
together with payment dates to each Committee meeting.
Meeting Secretary
Royal Russell Lecture Facilities - OHP, Slide Projector, Pens, spare bulbs etc.
Royal Russell Refreshments
RRS arrangement of speakers
Asset Manager
Maintenance and improvement
of observatory buildings, fixtures, fittings and furniture
Maintenance and
improvement of telescopes, computer hardware and software
Maintenance of
observatory grounds
Site Safety
Kenley Education Facilities - OHP,
Slide Projector, Pens, bulbs etc.
Creating a schedule of Safety Tours &
Ensuring that they are carried out.
Astronomer
Directing members Education / observing Evenings at Kenley
Membership
Education - Courses
Membership Education - Telescope use
Membership
Education - Astronomy Basics +
Scientific programmes !
Ensuring First
Aid Box is maintained & accidents / injuries recorded.
Membership Secretary
Maintenance of
Membership Records
RRS Visitor identification & Control
Distribution of programmes, AGM notifications etc., membership registration
and screening
Publicity
Recruitment
Collection of Contributions,
& Donations at RRS Meetings
Collection of Membership Donations
Record of moneys received at RRS meetings
Altair distribution
Control of Observatory Keys
Record of the number of Visitors &
Members at RRS lectures and report to the monthly committee meetings
Other Duties to be assigned
Altair editorship
Altair Production
Communication with the membership
Light pollution and the CfDS
Official Photographer - recording events rather
than astronomical images !
Organise Kenley Duty & RRS
short talk schedule & present this to each Committee meeting.
Record of
the number of Visitors & Members using Kenley and report to the monthly
committee meetings
Public access and education including Kenley Group
Visits.
Keep a record of all the books
owned by the Society
Record the loan of books & chase those that are
overdue
Decide which books to buy within the budget allocated by the
Committee
Visits by CAS to places of
interest.
Special projects - exhibitions etc.
RRS AV Technician